Free Venue Hire in Melbourne

What is free venue hire?

Free venue hire means you don’t pay a separate charge to use the space. The room is yours without an upfront fee, which makes planning events much simpler. Most venues use a minimum spend to make this work. You simply agree to spend a set amount on food, drinks, or both, and that covers the cost of using the space.

Sometimes, free venue hire can happen without a minimum spend if your guest list is big enough. In these cases, the venue expects that your group will naturally spend enough to cover costs. Either way, the goal is the same: you get the space without paying a separate hire fee.

Knowing how this works is important. You can figure out guest numbers, what to order, and when to book to make the most of your budget. Free venue hire isn’t complicated once you understand the mechanics, and it’s surprisingly common in Melbourne’s bars, restaurants, and event spaces.

About 90% of venues without a hire charge will have a minimum spend. Only a very small number will have a high guest count without a hire charge or minimum spend.

What is a minimum spend?

A minimum spend is the minimum amount of money you have to spend on food, drinks, or both when booking a venue. It is not a fee.

Knowing the minimum spend will help you plan your guest list, order quantities, and budget. Hit that number and your event runs smoothly without last-minute surprises.

Why choose venues with a minimum spend?

You pay only for what your guests use, not a hire fee. This is perfect for birthdays, 21sts, milestone events, or big parties.

Smart timing and planning make a difference. Booking off-peak or mixing food with drinks can help you reach the minimum without overspending.

Tips

• Check exactly what counts toward the minimum: drinks, food, service fees, or extras.
• To work out the per-person cost: Minimum spend ÷ guests = per-person cost.
• Ask about extras. Some venues throw in AV, décor, or extra hours if you request.
• Keep an eye on your spend during the event. Staff can give running totals so you can stop the open bar once the spend is met.
• Consider off-peak times like weekday afternoons or Sundays for lower minimums. People usually think of Friday or Saturday nights, but off-peak times can save you a lot.
• If your guest list is flexible, use it to negotiate a lower minimum spend.
• Confirm everything in writing. Inclusions, timing, and what happens if the minimum isn’t met.
• Some smaller Melbourne suburban venues offer better value than central CBD bars. City spots aren’t always the cheapest. A quick tram ride out can mean lower minimums and more personalised service.
• Minimum spend doesn’t always mean big groups only. Even 20 people can hit a minimum if you mix drinks and food wisely.